Athenaeum Comparison/Check list January 2000
Differences between the versions of Athenaeum
The check list is broken down into a number of areas
A feature marked with 
is available. No mark means that feature is not available.
Catalogue
|
Pro
|
Express
|
Light
|
Feature |
|---|---|---|---|
|
|
|
|
Track and maintain tens of thousands of items |
|
|
|
|
View an item's details in overview (all on one screen) or "tabbed" views (less cluttered) |
|
|
|
|
Item's purchase value can include a seperately itemised component representing a donation or a discount |
|
|
|
|
Set issue duration restrictions for individual items |
|
|
|
|
Set issue priority for catalogue items over "priority" borrowers |
|
|
|
|
'Fixed' issue period option. Value here defines issue period regardless of the borrower's privileges. Useful for text books which need to go out for a term or the whole year. |
|
|
|
|
Flexible subject categorisation |
|
|
|
|
Very fast key word searches |
|
|
|
|
Advanced Boolean searches |
|
|
|
|
Fast Find can automatically exclude teacher resources |
|
|
|
|
FlexiSpell? (spelling tolerance, synonym searching and authority lists) |
|
|
|
|
Each item can be in one of multiple locations |
|
|
|
|
Facility for tracking NZ authors (or any ethnic group) |
|
|
|
|
Automatic cross-reference to all catalogue items by same author |
|
|
|
|
Manual stock take |
|
|
|
|
"Express" mode stock take (Gulf Harbour School, north of Auckland, completed an express stock-take of their 2,200 item collection in 2.5 hours. Excellent stuff! |
|
|
|
|
Stock take by bar code dump option (cordless scanner can be used to collect multiple bar codes and then dump them at one time. Athenaeum Pro will then process dumped codes and report on codes not found |
|
|
|
|
Semi-automatic stock take (that is, show me all items not handled in the last "x" days). |
|
|
|
|
Mark an entire found set for disposal |
|
|
|
|
Track books, CDs, videos or any other type of item |
|
|
|
|
Create and manage reserve queues |
|
|
|
|
Custom fields, you can rename as you choose |
|
|
|
|
Reserve procedure checks borrower reserve limits |
|
|
|
|
Reserves can be expired, after a certain duration |
|
|
|
|
Associate multiple items from the catalogue together as a "collection" (allows issuing, returning, stock take as a unit or individually") |
|
|
|
|
Print notes for catalogue item when issued (e.g. "this item is always issued with the following components..." |
|
|
|
|
Optional message for each item when issued (presence of text in message field will cause message to be displayed on issue) |
|
|
|
|
Generate item bar codes (however, we recommend plastic/vinyl bar-code labels) |
|
|
|
|
Sort lists with a single click, then print as displayed |
|
|
|
|
Easy annual summary listing purchases, archivals, purchase costs, depreciation costs, replacement values, catalogue closing values |
|
|
|
|
Summarise catalogue lists (all or sub-sets) by location, author, fiction/non-fiction categorisation on the fly |
|
|
|
|
Create instant financial analysis of any part or whole of the catalogue |
|
|
|
|
Create instant statistical analysis of any part or whole of the catalogue |
|
|
|
|
Instant view of borrowing history for any item in catalogue. |
|
|
|
|
Archive written-off/lost/sold items |
|
|
|
|
Easy return of archived items to catalogue |
|
|
|
|
Track donation or discount component of the cost of an item (allows you to track your actual expenditure as well as replacementcostings) |
|
|
|
|
Reserves created by using borrower bar code |
|
|
|
|
Reserves created by search on borrower surname |
|
|
|
|
Create supplier report, summarising purchases by supplier. |
|
|
|
|
Store and open internet URLs from Catalogue (computer requirements apply) |
|
|
|
|
Conversion of your ISBN list to Athenaeum format via NZ Bibliographic Network? (National Library) - additional cost service |
|
|
|
|
Conversion Utility for USMarc and SCIS data (included with Athenaeum Pro, extra cost for Express and Light) |
Circulation
| Pro | Express | Light | Feature |
|---|---|---|---|
|
|
|
|
Fast issue of catalogue items |
|
|
|
|
Fast return of catalogue items |
|
|
|
|
Issue screen can display borrower photographs, if stored |
|
|
|
|
Issue screen shows up to 10 items currently on loan by borrower (saves jumping to the 'Check' screen |
|
|
|
|
Optional 'Go' issue mode. Borrower privileges and item restrictions are ignored and items are simply issued, no questions |
|
|
|
|
Due dates optionally skip Saturday and/or Sunday. |
|
|
|
|
Lock issues and returns on entire network from administration computer |
|
|
|
|
Lock issues and returns on current computer |
|
|
|
|
Manual override calculated issue period |
|
|
|
|
Search for borrowers by surname during issue |
|
|
|
|
Search for borrowers by first name during issue |
|
|
|
|
Display borrower photographs on check |
|
|
|
|
Display current borrower loans |
|
|
|
|
Optional historical log of all issues, returns, extensions and errors |
|
|
|
|
Overdue item tracking |
|
|
|
|
Option to allow borrowers to borrow more items (up to their limit) even if they have overdue items |
|
|
|
|
Administrator can override declined loans (with password) |
|
|
|
|
Override calculated due date is password controlled |
|
|
|
|
Easy loan extensions |
|
|
|
|
Last transaction details summarised during issue, return, extend, stock take |
|
3
|
2
|
2
|
Number of custom letters that can be sent to part or all of current circulation |
|
|
|
|
Issue recall letters to part or all of circulation |
|
|
|
|
Correspondence can be addressed to borrower's home room or guardian address |
|
|
|
|
Automatic flagging of reserved items |
Analysis
| Pro | Express | Light | Feature |
|---|---|---|---|
|
|
|
|
Catalogue value reports |
|
|
|
|
Copy catalogue value information to clipboard for pasting into Excel or another analysis tool |
|
|
|
|
Catalogue size report |
|
|
|
|
Catalogue break-down |
|
|
|
|
Track most-used items |
|
|
|
|
Find candidate items for culling |
|
|
|
|
Issue recall notices |
|
|
|
|
Individual item loan history (summary or detail) |
|
|
|
|
Borrowing by 'year' report (summary or detail) |
|
|
|
|
Borrowing by 'room' report (summary or detail) |
|
|
|
|
Supplier Report |
|
|
|
|
Custom listings - financial and statistical |
Borrowers
| Pro | Express | Light | Feature |
|---|---|---|---|
|
|
|
|
Track thousands of borrowers |
|
|
|
|
Delinquent borrower management |
|
|
|
|
Provision for privileged borrowers |
|
|
|
|
Borrowers can write their own reviews |
|
|
|
|
Optional automatic fines for late returns |
|
|
|
|
Borrower privileges set by borrower type |
|
|
|
|
Each borrower can have unique borrower privileges |
|
|
|
|
Control over "type" of items by each borrower (e.g. Fiction, non-fiction, audio-visual, etc) |
|
|
|
|
Globally set maximum number of items per borrower |
|
|
|
|
Store care giver information |
|
|
|
|
Address correspondence to care giver or home room |
|
|
|
|
Instant view of borrower's activity history and average duration |
|
|
|
|
Independently set maximum number of fiction, non-fiction, senior fiction, senior non-fiction, audio visual, other and "resource" items per borrower type |
|
|
|
|
Facility to print your own borrower bar codes (2 or 3 columns/page) |
|
|
|
|
Print borrower bar codes with photographs |
|
|
|
|
Address email direct to borrower (hardware conditions apply) |
Customisation
| Pro | Express | Light | Feature |
|---|---|---|---|
|
|
|
|
Set overdue fine amount per day (fines can be turned off, if they don't fit they way your library works) |
|
|
|
|
Prevention of loans if fines are outstanding |
|
|
|
|
Display of due date at time of issue (due to the flexibility of Athenaeum, the due date for an item can change depending on who is borrowing it and whether that item has override priorities) |
|
|
|
|
Display of item issue condition upon return |
|
|
|
|
Library open Saturday and/or Sunday (due dates can be calculated on these days) |
|
|
|
|
Set holiday dates (due dates will skip over holidays) |
|
|
|
|
Easy multi-user set up (Athenaeum Express requires licenced copies of FileMaker Pro 4) |
General
| Pro | Express | Light | Feature |
|---|---|---|---|
|
|
|
|
Two password levels (changable Options Password provides extra security) |
|
|
|
|
Client software included for access from the network |
|
|
|
|
Open internet URL's from the catalogue (requires internet service at computer used) |
|
|
|
|
Speedy catalogue creation from ISBN barcodes from the NZBN or Curriculum Corp's SCIS service (both extra cost service) |
|
*
|
|
*
|
Compatible with Windows 95, 98, Windows NT and Macintosh* |
|
|
|
|
Compatible with mixed computer environments |
Warning: include(../../../includes/nav_level4.php) [function.include]: failed to open stream: No such file or directory in /home/sumware/public_html/ath/static/chklist.php on line 2462
Warning: include(../../../includes/nav_level4.php) [function.include]: failed to open stream: No such file or directory in /home/sumware/public_html/ath/static/chklist.php on line 2462
Warning: include() [function.include]: Failed opening '../../../includes/nav_level4.php' for inclusion (include_path='.:/usr/local/php5/lib/php') in /home/sumware/public_html/ath/static/chklist.php on line 2462
Copyright SumWare Consulting