Using Pop-Up lists

---

"I am entering data into the catalogue, but when I tab into the Location field (of the book), the location of the book is not in the pop-up list? Why"

---

There are two types of Pop-Up lists in Athenaeum - fixed and variable.

Fixed pop-up lists provide the user with a set choice of options, without the user being able to vary the options. For example, in the Catalogue, the fiction/non-fiction field has a pop-up list with only the options fiction/non-fiction. See figure 1 for an example.

Variable pop-up lists are of two kinds:- a "semi-variable" list with an Edit option and a list dependent upon values contained in a field.

An example of the "semi-variable" list with an edit option is the "Condition" field in the Catalogue (figure 2). This pop-up menu is fixed insofar as the values appearing in the list do not change unless the user explicitly selects the "Edit…" option and adds new values.

The variable list changes according to the values stored within the field it references. Figure 3 shows a value list of 3 values for the location of the item in the catalogue. This means that the field that the value lists references (in this case a self-reference to the location field) contains one of the three values or a blank value. To add a new value to the list, the user simply hides the value list, types a new value and presses the enter key. When the pop-up list is next displayed, the new value will be included in the value list. Other examples of variable value lists are the Supplier field in the catalogue, and the Borrower Type field in the Borrower file.

Showing & Hiding Value Lists

When a user tabs or clicks into a field with the value list, the value list is displayed. To hide the value list, press the Escape key once. To show the value list again, press the escape key again.